Visitor Management System Industry Analysis in Japan

Analytical Study of Visitor Management System Landscape in Japan from 2023 to 2033

The adoption of visitor management system in Japan is projected to exhibit a compound annual growth rate (CAGR) of 19.5% through 2033. Demand is poised to witness significant opportunities, with an estimated valuation of US$ 88.6 million in 2023.

Integrating VMS with access control systems for seamless entry and exit management is a growing trend. This integration allows organizations to streamline security procedures and enhance the overall visitor experience. By 2033, the adoption of a visitor management system in Japan is likely to secure US$ 510.7 million.

Key Insights - Highlights to Understand Emerging and Fast Growing Opportunities

• Visitor data privacy and consent management are becoming critical in Japan due to strict data protection regulations. VMS solutions that address these concerns are expected to gain favor.
• Tailored VMS solutions for specific industries, such as healthcare, education, and manufacturing, are anticipated to create opportunities for vendors. The solutions cater to the unique needs and compliance requirements of each sector.
• There is potential for consolidation of the industry, as it matures. The larger companies are acquiring smaller VMS providers to expand their product offerings and industry reach.

Key Trends Influencing Demand for Visitor Management System in Japan

• Implementation of artificial intelligence (AI) and analytics for visitor identification, behavior analysis, and predictive capabilities is expected to gain traction. The technologies enhance security and provide valuable insights for businesses.
• Mobile based VMS applications and QR code scanning for check-ins are becoming popular. The trend improves the efficiency of visitor management while reducing physical contact.
• Integration of VMS with IoT devices and smart building systems to create a more connected and efficient workplace is a growing trend. The solutions offer improved automation and control.

Category-wise insights

Visitor Management Software Satisfies the Unique Needs of Industries and Organizations in Japan

Based on the solution, the visitor management software segment is expected to account for a share of 53.2% in 2023. Visitor management software offers the flexibility to tailor solutions to meet the specific needs of different industries and organizations in Japan. The customization capability allows businesses to adapt VMS to their unique requirements, including compliance regulations and visitor workflows.

Intuitive and user-friendly software interfaces are essential in Japan, where technology adoption is often influenced by ease of use. Visitor Management Software with a simple and efficient interface enhances the overall visitor experience.

Leading VMS software solutions offer a comprehensive range of features, including visitor registration, badge printing, alert notifications, watch-list checks, and reporting. The completeness of features is a driving factor for this segment.

VMS software that seamlessly integrates with other systems and applications, such as access control, identity management, and communication tools, is highly valued. Integration streamlines operations and enhances security.

Web-based VMS Solutions Unlock Remote Access Advantages in Japan's Evolving Work Landscape

Based on the platform, the web-based (desktop app) segment is expected to account for a share of 52.9% in 2023. Web-based desktop applications are relatively easy to implement, reducing the need for complex on-premises installations. The simplicity is appealing to organizations looking for streamlined VMS deployment.

Web-based VMS solutions provide the convenience of remote access and management. In Japan, where remote work and digitalization are gaining importance, having a desktop application that can be accessed via the web is crucial for efficient visitor management.

Web-based VMS solutions are typically compatible with a wide range of devices and operating systems. The cross-platform accessibility ensures that users can access the system on their preferred devices. Web-based VMS solutions can easily scale to accommodate changing visitor traffic, whether a business experiences fluctuations in visitor numbers or expands its operations.

Desktop applications that run in web browsers often have lower upfront costs compared to traditional software. The cost-effectiveness is attractive to small and medium-sized businesses in Japan. Many web-based VMS solutions are cloud-integrated, which means they can seamlessly connect with other cloud-based services and data storage, improving overall efficiency.

Sudip Saha

Principal Consultant

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Region-wise Insights

Government Initiatives to Boost the Industry in Kanto

Kanto is home to numerous corporate offices and business centers, making it a prime location for the deployment of VMS. These systems help manage visitor access, enhance security, and improve the overall visitor experience in corporate environments.

The government of Japan has implemented various security and data protection regulations. Compliance with these regulations is crucial, compelling organizations to invest in VMS for secure and transparent visitor data management.

Kanto is not just a business hub but also a cultural and technological center. Visitors from around the world frequently visit this region, underscoring the importance of efficient visitor management in both corporate and cultural institutions.

Industrial Centers in Chubu to Heighten the Visitor Management System Landscape

Chubu is an important industrial hub with a significant presence of manufacturing companies, including those in the automotive and technology sectors. VMS solutions are crucial for managing visitor access in these industries, ensuring security, and safeguarding intellectual property.

The region is home to a number of universities and research institutions. VMS systems are employed in these institutions to manage access to campuses, enhance security, and ensure that only authorized individuals enter restricted areas.

Chubu is also a popular destination for tourists. VMS is utilized in hotels, resorts, and tourist attractions to oversee guest check-ins, enhance the visitor experience, and ensure safety. Additionally, the city hosts various events, conferences, and exhibitions. VMS solutions play a vital role in streamlining registration, access control, and security measures during these events.

Tourism and Hospitality Industry in Kyushu and Okinawa to Accelerate the Industry Expansion

Kyushu and Okinawa are popular tourist destinations, renowned for their scenic beauty, historical sites, and cultural attractions. VMS solutions are essential in hotels, resorts, and tourist sites to efficiently manage guest check-ins, enhance the visitor experience, and ensure safety and security.

These regions boast numerous cultural heritage sites and museums. VMS solutions enhance the visitor experience by providing guided tours, visitor information, and access control to protect valuable artifacts.

These regions are also home to sensitive areas and facilities that require robust security measures. VMS systems play an integral role in controlling access to these secure locations. International and domestic tourists with different language preferences frequently visit Kyushu and Okinawa. Therefore, VMS solutions should offer multilingual support to enhance visitor convenience.

Competitive Landscape

The competitive landscape of the visitor management system industry in Japan is characterized by a mix of domestic and international players offering a range of solutions tailored to the diverse needs of businesses, government institutions, and organizations. The industry has witnessed significant growth driven by factors such as data security concerns, regulatory compliance, technological advancements, and the need to enhance the overall visitor experience.

Recent Developments Observed in Visitor Management System Industry in Japan

• In 2023, NEC Corporation announced the launch of its new NEC smart visitor management system, which uses artificial intelligence to automate visitor registration and tracking.
• In 2023, Panasonic Corporation announced the expansion of its VMS product portfolio with the launch of its new Panasonic visitor management solution for schools, which is designed to improve security and safety in schools.
• In 2023, Fujitsu announced the launch of its new Fujitsu VMS cloud service, which is a cloud based VMS solution that is easy to deploy and use.
• In 2022, OKI Electric Industry announced the launch of its new OKI VMS Neo, which is a VMS solution that uses AI to improve the accuracy and speed of visitor registration.
• In 2022, Aichi Steel Corporation announced the launch of its new Aichi Steel VMS, which is a VMS solution that is designed to be used in a variety of industries, including manufacturing, healthcare, and retail.

Some of the Key Players with Visitor Management System in Japan

• NEC Corporation
• Panasonic Corporation
• Fujitsu
• Hitachi Systems
• Toshiba Digital Solutions
• OKI Electric Industry
• Aichi Steel Corporation
• Nitto Denko Corporation
• Fujitsu Frontech Limited
• NEC Platforms, Ltd.
• NTT DATA Corporation
• Hitachi Solutions

Scope of the Report

Key Segments

By Solution:

• Visitor Management Software
• Services

By Platform:

• Web Based (Desktop App)
• Mobile App

By End User:

• Gated Communities
• Corporate Offices
• Healthcare Facilities
• Hospitality
• Academic Institutions
• Real Estate Properties
• Banks & Financial Institutions

By Region:

• Kanto
• Chubu
• Kinki
• Kyushu & Okinawa
• Tohoku
• Rest of Japan