The Global Managed Print Services market is projected to grow significantly, from USD 68,342.9 million in 2025 to USD 319,893.2 million by 2035 an it is reflecting a strong CAGR of 12.4%.
Organizations are widely adopting third parties to manage their Print Infrastructure. This reliance is what makes vendor management essential for smooth operation, cost-efficiency, and on-time delivery. Managed Print Services (MPS) have been designed for corporations to automate printing programs and vendor management, beginning with the replacement of manual processes.
Strict regulations demand businesses to secure their document workflows, including GDPR in Europe and CCPA in California. MPS solutions offer a number of compliance-oriented tools like secure print release, document tracking, and access controls. These capabilities enable organizations to comply with business regulations, avoid data leaks, and provide audit-ready documentation.
Managed Print Services Market Assessment
| Attributes | Description |
|---|---|
| Industry Size (2025E) | USD 68,342.9 million |
| Industry Size (2035F) | USD 319,893.2 million |
| CAGR (2025 to 2035) | 12.4% CAGR |
As companies face a changing landscape and start a phase of digital transformation, their reliance on third-party service providers will only increase for print management. Organizations require sophisticated MPS solutions to streamline their printing ecosystem while reducing the risks associated with unauthorized print access, print waste, and unnecessary print handling. Digital workflow security & cost control is guaranteed with automated solutions
With the rise in cyber threats, organizations are facing new risks from unsecured print networks and third-party vulnerabilities. Continual Monitoring, Up to Date Security alerts, and Encrypted Documents Handling to Mitigate Breach Risks. Managed print solutions help businesses to protect sensitive data, keeping operations connected and secure.
Stringent regulatory policies coupled with the need for a secure environment especially in the case of document management in the ROI, North America is leading the MPS market. Innovation and adoption are driven by key regional industry players. On the other hand, as these business ecosystems expand and security concerns grow, countries such as India and Australia see increasing demand for MPS solutions.
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| Company | HP Inc. |
|---|---|
| Contract/Development Details | Awarded a contract by a global retail chain to implement managed print services across its stores and offices, aiming to reduce printing costs and enhance document security. |
| Date | January 2024 |
| Contract Value (USD Million) | Approximately USD 35 |
| Renewal Period | 5 years |
| Company | Xerox Corporation |
|---|---|
| Contract/Development Details | Partnered with a consumer electronics company to integrate IR LEDs into smart home devices, enabling functionalities like remote control and motion detection. |
| Date | July 2024 |
| Contract Value (USD Million) | Approximately USD 45 |
| Renewal Period | 6 years |
Rising need for cost-effective print management solutions
Cost-efficient print management solutions have been in increasing demand by businesses in various industries in order to enhance operational efficiency and eliminate avoidable expenses. Old-style traditional printing environments can incur high costs as they are often characterized by excessive paper usage, maintenance issues and inefficient workflows.
Black and white prints are the biggest contributor to this clutter and mps services - Managed Print Service are here to help organizations get control over their print operations in a centralized manner and cut back on wastages and automate processes.
Such features like print tracking, remote monitoring, and automated supply replenishment ensure companies use resources only when needed for significant savings. Cloud-based print management also enables organizations to scale operations seamlessly without making significant investments in on premise infrastructure.
Global governments are sponsoring digital document management to reduce printing costs and increasing efficiency. This past 2024, the USA federal government set a target to cut paper use by 25% across all branches of government, with an estimated annual savings of about USD 400 million. Similarly, the UK government made digital documenting a compulsion in public offices, resulting in a 30% reduction in print related spending in the past three years.
Expansion of subscription-based and pay-per-use MPS models
Subscription and pay-per-use Managed Print Services (MPS) is changing how businesses handle their printing requirements. Traditionally, companies would invest heavily in equipment and maintenance; however, the subscription-based MPS model gave organizations the ability to pay only for what they need when they need it, with predictable costs, making for the perfect scalable solution.
It is considered Pay as You Go; you only pay for what you use, avoiding unnecessary costs for your service. This is especially important in small and medium-sized enterprises (SMEs), providing firms with advanced print management without expensive upfront investments. In addition to that, these models also include maintenance, software updates and replenishing of supplies, letting you operate without any nasty surprises.
Beyond cost containment, many public institutions are moving toward a subscription based print management solution that maximizes efficiency. In German schools 2023 Setting a new trending 2023, the German government established a nationwide MPS subscription model for 5,000 public schools and reduced its annual printing costs by 20%. India’s Ministry of Education adopted a pay-per-use model for campuses, which led to a reduction of print-related costs by 18% in the first year.
Growing demand for industry-specific MPS solutions
Since every industry brings its own printing demands, there is a need for the industry-specific Managed Print Services (MPS) solutions. In healthcare, where document management in a secure and compliant manner for patient records and prescriptions is critical, MPS with encryption and access controls take precedence.
For banking, there is a need for high-volume, secure printing of financial statements, compliance reports etc. and security solutions with authentication and audit trails. In the retail sector, MPS solutions help speed up receipt printing and document inventories. Industry-specific MPS solutions that integrate into sector-specific workflows are the use of customization that will improve efficiency and compliance.
Especially in the healthcare domain, governments are pushing for secure and industry-specific printing solutions. Secure printing in public hospitals, encrypting and properly handling documents were another USD 50 million investment made by the Canadian government in 2024, reducing unauthorized access by 40%. Australia’s healthcare system adopted industry-specific MPS that improved security of patient data while reducing operational costs by 15%.
Businesses face significant upfront expenses for MPS integration, including hardware, software, and training
The MPS framework requires organizations to invest in new hardware, such as multifunction printers, advanced print servers, and secure printing devices. Moreover, implementing MPS also necessitates sophisticated software for print monitoring, security management, and workflow automation, thus increasing the financial investment. Such expenses can prove painful, especially for SME businesses who are often working on limited budgets.
The businesses also have to spend money training their employees on how to best take advantage of the print management system. Employees that have previously relied on more traditional methods of printing may require significant training on concepts such as secure print release and document tracking, as well as digital workflows.
During the transition, workplace efficiency may decrease due to reconfiguration time for teams adapting to new processes. In addition, firms frequently must divert other IT resources to manage MPS deployment, which can add to expenses.
While managed print services offer to save money in the long run, the high upfront costs required to implement them can deter organizations that cannot afford significant infrastructure updates upfront. Hence, cost factor is one of the major restraint in the MPS market.
| Market Shift | 2020 to 2024 |
|---|---|
| Regulatory Landscape | Increased regulations for secure document management and data privacy. |
| Cloud-Based Printing Solutions | Adoption of cloud-based managed print services increased for remote work environments. |
| Sustainability & Green Printing | Companies emphasized reducing paper waste and energy consumption. |
| Integration with AI & Analytics | AI-assisted print analytics improved workflow efficiency and cost savings. |
| Market Growth Drivers | Hybrid work models and rising concerns over document security. |
| Market Shift | 2025 to 2035 |
|---|---|
| Regulatory Landscape | AI-driven document security automation ensures compliance with evolving regulations. |
| Cloud-Based Printing Solutions | AI-driven predictive maintenance automates printer fleet management and supply replenishment. |
| Sustainability & Green Printing | AI-powered print optimization minimizes environmental impact and enhances operational efficiency. |
| Integration with AI & Analytics | Predictive AI-driven printing automation enhances enterprise productivity and security. |
| Market Growth Drivers | AI-powered autonomous document processing redefines enterprise print management. |
The section highlights the CAGRs of countries experiencing growth in the Managed Print Services market, along with the latest advancements contributing to overall market development. Based on current estimates China, India and USA are expected to see steady growth during the forecast period.
| Countries | CAGR from 2025 to 2035 |
|---|---|
| India | 14.9% |
| China | 13.7% |
| Germany | 9.8% |
| Japan | 12.5% |
| United States | 11.0% |
Small and medium enterprises (SMEs) in India are increasingly embracing MPS (Managed Print Services) on a subscription and pay-per-use basis to drive operational cost efficiencies and enhances productivity. These adaptable models avoid significant upfront costs in printing infrastructure, making MPS available to cash-strapped enterprises.
The increasing growth of SMEs in India is creating the demand for scalable and cost-effective print management models, which is another key driver pushing the adoption of such models. This allows businesses to enjoy predictable monthly expenses without concern for the fluctuations of maintenance and supply expenses.
Indias government is creating environment of digitalization and paperless operation which are supporting for MPS. For example, many small businesses are using digital workflows under the Digital India initiative, but they need printing solutions for some important documentation. Demand for MPS has surged as government-sponsored schemes have promoted technology adoption among SMEs.
Sustainability trends in the USA are driving the transition to paperless workflows and Managed Print Services (MPS). MPS is becoming increasingly popular among businesses and government agencies as they make a concerted effort to go green, thereby minimizing paper waste, improving their energy consumption, and reducing their carbon footprints.
In order to cut down on the use of printed documents, USA-based enterprises are prioritizing electronic signature workflow, online document distribution, and cloud-based storage. To that end, MPS providers are offering solutions that work with paperless workflows, so companies are still able to run the same operational scenarios while also meeting their sustainability initiatives.
Policies by the federal government have helped facilitate sustainability in workplace operations, significantly affecting demand for managed print services. According to the Federal Sustainability Plan, government agencies must reduce their paper consumption and switch to digital documentation. Paper use across federal agencies has declined by almost 30 percent in the past five years, spurred by tougher sustainability mandates.
With the rapid implementing of digital transformation, there are increasing needs for cloud-based Managed Print Services (MPS) in China. As more and more enterprises in China migrate from traditional on premise solutions to cloud-capable models with remote accessibility, increased security and economies of scale, MFPs are becoming an increasing focus in the ranks. Cloud-managed printing solutions are becoming a necessity as enterprises embrace smart office technologies.
Businesses require document management solutions that eliminate print-to-desk restrictions while still ensuring complete security protocols are maintained. This shift is further being driven by the cloud computing which is being rapidly adopted in China and MPS are favored by enterprises as they can centrally manage their printing infrastructure.
To catalyze MPS, the Chinese government has been vigorously promoting cloud computing and smart office technologies. Established policies such as the 14th Five-Year Plan calls for industry digitalization and pushes enterprises to adopt cloud computing solutions. Government agencies have also moved to e-government services, decreasing dependence on physical documents and increasing the demand for secure cloud-based print management.
The section provides detailed insights into key segments of the Managed Print Services market. The Type category includes Print Management, Device Management, Discovery and Design, Document Imaging and Others. Industry such as IT & Telecommunication, Government, Retail, Healthcare, Education, Financial Services and Others. Print Management segment is growing quickly. The IT & Telecom hold largest market share in Managed Print Services.
The segment of Print Management in the Managed Print Services (MPS) market is very rapidly growing as the businesses across different sectors are looking for advanced and economical printing solutions. Centralized print management systems reduce waste, improve security, and facilitate the integration of print-related workflows for individual organizations.
As digital workplaces become increasingly common, companies are searching for solutions that integrate smoothly with cloud-based document management systems. Moreover, print management software have become more advanced nowadays as it also provides different analytics and automation tools that allow enterprises to track print usage, implement print policies and reduce operational cost.
This rapid increase in the demand for print management solution is further bolstered by government initiatives that promote sustainability and efficiency in operational activities across workspaces.
For example, the federal government has created a Print Optimization Initiative to reduce paper consumption and push agencies toward digital workflow in the USA Now, more than five years down the road, stricter print management policies have led federal agencies collectively to trim their printing costs by more than 25%.
| Segment | CAGR (2025 to 2035) |
|---|---|
| Print Management (Type) | 13.9% |
On the basis of industry vertical, IT & Telecom sector dominates the share of Managed Print Services (MPS) market. IT firms, telecom companies etc., deal with a lot of documentation such as contracts, invoices, service agreements, and that unprecedented amount of documentation has given rise to print management solutions.
Because of the confidential nature of the customer data, these companies need to have high-security printing environments, which can make managed print services with built-in security features an unavoidable necessity. Moreover, the shift towards cloud printing also increased the demand for this segment as it enables employees to print remotely without compromising the data.
Government policies have been a key factor facilitating the adoption of MPS in the IT & Telecom sector. In the European Union, for example, data protection laws like GDPR have pressured telecom operators and IT companies to adopt stricter print security features such as audit trails and user authentication for print jobs.
In the USA, The Federal Communications Commission (FCC), has motivated telecom companies to digitize records and limit the use of physical documents, thereby promoting managed print services.
| Segment | Value Share (2025) |
|---|---|
| IT & Telecom (Industry) | 19.2% |
Enterprises have undergone a journey interpreting the differences between MPS and MDS well, but this has evolved into a demand for cost-efficient yet sustainable document management and managing digital transformation thereby making way for MPS (Managed Print Services) market.
According to the report, some of the lead players in this market are established technology providers with large corporation of end-to-end print solutions, cloud, and security driven workflows. The growing need for remote work facilitation, Document information security, and automation stimulate MPS adoption even more.
Market Share Analysis by Company
| Company Name | Estimated Market Share (%) |
|---|---|
| HP Inc. | 22-27% |
| Xerox Corporation | 18-22% |
| Ricoh Company, Ltd. | 12-17% |
| Canon Inc. | 10-15% |
| Konica Minolta, Inc. | 8-12% |
| Other Companies (combined) | 20-30% |
| Company Name | Key Offerings/Activities |
|---|---|
| HP Inc. | Provides cloud-integrated MPS solutions with AI-powered analytics and print security. Leads in sustainability and hybrid work support. |
| Xerox Corporation | Offers advanced document workflow automation, security-focused MPS, and AI-driven print optimization for enterprises. |
| Ricoh Company, Ltd. | Specializes in digital transformation solutions with cloud-based document management and AI-powered remote monitoring. |
| Canon Inc. | Focuses on high-quality imaging solutions, secure print management, and enterprise document control systems. |
| Konica Minolta, Inc. | Provides digital workplace solutions with intelligent automation, print fleet management, and cybersecurity integration. |
Strategic Outlook
HP Inc. (22-27%)
HP Inc. is a pioneer in print management solutions boasting market-leading cloud security features. To address the advancing needs of the enterprise company focuses on: Security AI with driven analytics Support for hybrid work HP's leadership is also bolstered by its focus on sustainability and reducing the carbon footprint of its print solutions. Latest from the Company: AI-powered automation and secure printing solutions.
Xerox Corporation (18-22%)
The MPS space is extremely well supported by Xerox as they have a clear focus on workflow automation, AI-based document management, and security-driven print solutions. The firm's managed print infrastructure serves industries with stringent compliance needs, including health care, finance, and government. To stay ahead, Xerox invests in AI-powered document analytics and cloud-based print services.
Ricoh Company, Ltd. (12-17%)
Ricoh digital transformation agent through cloud-driven MPS omnidoc company integrates automation, AI, and IoT technology in the document management and workflow optimization sector. A significant contributor to market growth is Ricoh's involvement in enterprise solutions, supported by investments in AI-based remote monitoring and sustainability projects.
Canon Inc. (10-15%)
Canon is dedicated to premium imaging and printing solutions as well as enterprise-grade document security and workflow management. It provides cloud storage and mobile print features integrated with high-impacts print control. The work by Canon to expand its secure document control and AI-based fleet management puts it as a significant player in the MPS and manages it while they have diversified to expand their divisions.
Konica Minolta, Inc. (8-12%)
Konica Minolta: Empowering Digital Transformation in Today’s Intelligent Office The integration GIANT has implemented combines AI-infused print management and enterprise security functionality in a single document security solution. Konica Minolta sets its MPS solutions on automation, cloud-based workflows, and print fleet optimization. The company’s investment in IoT-powered print analytics and secure document handling bolsters its position in the enterprise space.
Other Key Players (20-30% Combined)
Print service providers that dominate the MPS market include Lexmark International, Brother Industries, Kyocera Document Solutions, Toshiba Tec, and Sharp Corporation. They tailor cost-efficient print solutions, SMB-focused print-management, and security-linked document workflows. Their role in market growth comes from innovations in automation, AI-enhanced analytics, and hybrid work solutions.
The Global Managed Print Services industry is projected to witness CAGR of 12.4% between 2025 and 2035.
The Global Managed Print Services industry stood at USD 68,342.9 million in 2025.
The Global Managed Print Services industry is anticipated to reach USD 319,893.2 million by 2035 end.
South Asia & Pacific is set to record the highest CAGR of 14.0% in the assessment period.
The key players operating in the Global Managed Print Services Industry HP Inc., Xerox Corporation, Ricoh Company, Ltd., Canon Inc., Konica Minolta, Inc., Lexmark International, Inc., Brother Industries, Ltd., Kyocera Document Solutions Inc., Toshiba Tec Corporation, Sharp Corporation.
In terms of Type, the segment is divided into Print Management, Device Management, Discovery and Design, Document Imaging and Others.
In terms of Industry, the segment is segregated into IT & Telecommunication, Government, Retail, Healthcare, Education, Financial Services and Others.
A regional analysis has been carried out in key countries of North America, Latin America, East Asia, South Asia & Pacific, Western Europe, Eastern Europe and Middle East and Africa (MEA), and Europe.
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Managed Print Services Market
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